West Virginia

CNCS provides this state by state guide for informational purposes only and makes reasonable efforts to ensure the quality of the information. You are responsible for determining the suitability of the information and your use of the information in this guide, and for compliance with NSCHC requirements (45 CFR 2540.200 - .207). CNCS makes no express or implied warranty, no representation, nor assumes any legal liability or responsibility for the accuracy, correctness, timeliness, or completeness of any information in, or available through, this guide. The information in this guide is presented in good faith and believed to be correct. You assume the risk of relying on the information contained in this guide. Links to non-CNCS websites are provided for informational purposes only.

CNCS is not responsible for the content of non-CNCS websites. CNCS neither endorses the information, content, presentation, or accuracy nor makes any express or implied warranty regarding external websites or any commercial product or service.

If you identify information that is outdated, please notify us at CHC@cns.gov.

West Virginia is a closed records state.
Some form of criminal history information is open to the public in “open records” states. In “closed records” states, access to criminal history information is not generally available to the public, but is available to authorized entities (e.g. law enforcement agencies).
 

Contact Information

West Virginia State Police 
304-746-2170 (general information); Specific to Criminal History: 304-746-2498 (Contact person for Criminal Records is Sergeant S. M. Petty.)
 

State Checks 

General Information on State Checks:

  • Please note that to be in compliance with CNCS requirements, recipients may have to conduct checks in up to two states: the  state of service/work check on individuals in covered positions, as well as a state of residence check (i.e. if the state of residence is different from the state of service/work at the time of application).


Name-Based State Checks

Available from: The state repository does not conduct name-based state checks. Criminal history records are searched by fingerprint records only. See the section below on Fingerprint-Based State Checks for more information.
 

Fingerprint-Based State Checks

Available from: West Virginia State Police
 
What is released: If no record is found, the result letter will indicate that. If there is a criminal record, conviction information will be included.
 
Cost: $28.85 per applicant for state check only; $33.85 for volunteers for state and federal fingerprint-based check combined; $45.35 for state and federal combined for employees 
 
How long does it take to obtain results? Approximately 36 hours for state only results with electronic fingerprinting; can take longer if the fingerprint check is the state-federal combined check. Approximately 2 -3 weeks if fingerprints are inked and mailed. 
 
Available to: Organizations. 
 
Additional notes: Applicants must use the state’s vendor for fingerprinting and processing. Applicants can use a livescan location with the state’s vendor is available or follow the manual card process to use ink-print cards and mail them in the vendor. 
 

Approved Alternative Repositories 

State repositories are institutions that house and maintain the arrest and disposition (or outcome) information for cases handled in that state. Each state has a central repository, and CNCS has designated one in each state that grantees must use. In some cases, generally when a different institution is able to provide information that is equivalent to what is provided by the state repository, CNCS may designate them as an Approved Alternative Repository.
None at this time. 

 

FBI Checks 

 
State Repository Provides FBI Checks: Yes, for authorized entities that qualify under the National Child Protection Act and Volunteers for Children Act. This page contains a list of qualifying organizations: http://www.wvsp.gov/Criminal%20Records/Pages/NCPA-VCA-Agencies.aspx. Organizations that qualify under one of these acts may be eligible for reduced rates and having a state and FBI check run together. 
 
Available to: See above. 
 
CNCS FBI Channeler:  Organizations that cannot successfully use the state repository for FBI checks may use CNCS’s FBI-approved Channeler, Fieldprint, for FBI checks. 
 
Cost: The cost for one FBI check through Fieldprint is $27.50. 
 
How long does it take to receive results? The majority of checks conducted electronically take no more than two business days from the date the fingerprints are captured. If an applicant does not live near a Fieldprint livescan location and fingerprints must be taken manually and mailed, it will take longer to receive the results. See the Fieldprint Guide and FAQ (linked below) for more information.
 
More information
Fieldprint Guide and FAQs: https://www.nationalservice.gov/FBIGuidance (see document, “Using Fieldprint as an FBI Channeler – A Guide for CNCS Recipients”)
Fieldprint website: http://www.fieldprintcncs.com/

 

NSOPW (National Sex Offender Public Website) Check

A required component of the NSCHC is a nationwide check of NSOPW.gov before an individual begins work or service in a covered position. Please note that a compliant nationwide NSOPW check must include reports from all states, territories, and tribes. If any state, territory, or tribe is unavailable at the time the NSOPW check is conducted, you must either run a nationwide NSOPW check again through NSOPW.gov and ensure that all entities are reporting, or run a separate check for each entity that is not reporting through the state sex offender registry website.

Please note that a check of a single state’s sex offender registry alone is not sufficient to meet the requirements of the nationwide NSOPW check requirement. The information provided in the State Sex Offender Registry Information section is for reference purposes only in the event that a single state sex offender registry check is necessary to supplement an incomplete nationwide NSOPW check.

 

State Sex Offender Registry Information

 

Individuals Requesting Criminal History Records (versus Organizations)

1. Apply online for background check and fingerprint appointment. West Virginia uses IdentoGO. 
You will apply online to obtain a background check and schedule a fingerprint appointment. When applying online: 
Select “West Virginia” from the drop down list of states. 
Select the “State Fingerprinting” box and then “Make a New Appointment” from the options listed. 
Select “WV Employer Record Check” from the drop down box. 
Select “No” for Facility Number. 
Select “not listed” for facility name. 
“WV Record Check” should be located in “Services” table. 
2. Complete the form, listing your organization as your Employer
 Schedule appointment and review work. Schedule your appointment, review your work, and send to your organization your confirmation for their records.
3. Bring sealed result to program to ensure chain of custody. 


Revised as of 10/6/2017
 

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