North Carolina

CNCS provides this state by state guide for informational purposes only and makes reasonable efforts to ensure the quality of the information. You are responsible for determining the suitability of the information and your use of the information in this guide, and for compliance with NSCHC requirements (45 CFR 2540.200 - .207). CNCS makes no express or implied warranty, no representation, nor assumes any legal liability or responsibility for the accuracy, correctness, timeliness, or completeness of any information in, or available through, this guide. The information in this guide is presented in good faith and believed to be correct. You assume the risk of relying on the information contained in this guide. Links to non-CNCS websites are provided for informational purposes only.

CNCS is not responsible for the content of non-CNCS websites. CNCS neither endorses the information, content, presentation, or accuracy nor makes any express or implied warranty regarding external websites or any commercial product or service.

If you identify information that is outdated, please notify us at CHC@cns.gov.

North Carolina is a closed records state.
Some form of criminal history information is open to the public in “open records” states. In “closed records” states, access to criminal history information is not generally available to the public, but is available to authorized entities (e.g. law enforcement agencies).
 

Contact Information

North Carolina Bureau of Investigation Identification Section
Phone: (919) 582-8660
 

State Checks 

General Information on State Checks:

  • While two options for types of state checks are listed below, name-based and fingerprint-based, only one type of state check is required. CNCS does not recommend one of these checks over the other. Either the name-based state check or the fingerprint-based state check is acceptable.
  • Please note that to be in compliance with CNCS requirements, recipients may have to conduct checks in up to two states: the  state of service/work check on individuals in covered positions, as well as a state of residence check (i.e. if the state of residence is different from the state of service/work at the time of application).


Name-Based State Checks

Available from: North Carolina Bureau of Investigation Identification Section
 
Available to: North Carolina law requires an ordinance, federal mandate, state statute or Governor's executive order for non-criminal justice agencies to have access to North Carolina criminal history records. Alternatively, individuals may request a review of their records through the Right to Review process and share those results with an organization or program. 
 
What is released: Individuals can obtain a name-based record public record check by contacting the Clerk of Court in each county where they have resided in North Carolina. 
 
Cost: $10.00
 
How long does it take to obtain results? Varies, depending on how many counties need to be contacted. 
 
Additional notes: If your organization is eligible to have access to North Carolina criminal history records, details on the process, including all the steps needed to submit a request, can be found in the FAQs here: http://www.ncsbi.gov/Divisions/Support-Services/Criminal-Information-and-Identification/Background-Checks-FAQ.aspx. (See the information under “Background Check on Employees.”)
US Mail is the only accepted method for delivery of a check request. In-person requests are not permitted. 
 

Fingerprint-Based State Checks

Available from: North Carolina Bureau of Investigation Identification Section
 
What is released: A formal response on SBI (State Bureau of Investigation) letterhead stating there is no result if no result is found. If a criminal history record matches the fingerprints submitted, a copy of that record will be attached to your SBI response letter. SBI maintains only those records that are supported by fingerprints, and therefore can provide arrest records only if someone was fingerprinted at the time of the arrest. 
 
Cost: $14.00 (The cost of fingerprinting may be extra.)
 
How long does it take to obtain results? Typically one week once fingerprints are received by SBI. 
 
Available to: North Carolina law requires an ordinance, federal mandate, state statute or Governor's executive order for non-criminal justice agencies to have access to North Carolina criminal history records. An access agreement must also be signed and on file at the SBI. Alternatively, individuals may request a review of their records through the Right to Review process and share those results with an organization or program. The SBI is not legally authorized to send search results to a third party, but individuals may share results. 
 
Additional notes: Individuals should follow the steps on this form to request a criminal history record of themselves (Right to Review process): https://ncdps.s3.amazonaws.com/s3fs-public/documents/files/SBIRight-to-Review.pdf.
US Mail is the only accepted method for delivery of a check request. In-person requests are not permitted. 
 

Approved Alternative Repositories 

State repositories are institutions that house and maintain the arrest and disposition (or outcome) information for cases handled in that state. Each state has a central repository, and CNCS has designated one in each state that grantees must use. In some cases, generally when a different institution is able to provide information that is equivalent to what is provided by the state repository, CNCS may designate them as an Approved Alternative Repository.
North Carolina Administrative Office of the Courts (NCAOC) http://www.nccourts.org/Citizens/GoToCourt/ Default.asp?topic=1
 

FBI Checks 

 
State Repository Provides FBI Checks: No, only organizations that have an approved North Carolina General Statute, federal mandate, or executive order in place may submit fingerprints to the FBI through the state repository. 
 
CNCS FBI Channeler:  Organizations that cannot successfully use the state repository for FBI checks may use CNCS’s FBI-approved Channeler, Fieldprint, for FBI checks. 
 
Cost: The cost for one FBI check through Fieldprint is $27.50. 
 
How long does it take to receive results? The majority of checks conducted electronically take no more than two business days from the date the fingerprints are captured. If an applicant does not live near a Fieldprint livescan location and fingerprints must be taken manually and mailed, it will take longer to receive the results. See the Fieldprint Guide and FAQ (linked below) for more information.
 
More information
Fieldprint Guide and FAQs: https://www.nationalservice.gov/FBIGuidance (see document, “Using Fieldprint as an FBI Channeler – A Guide for CNCS Recipients”)
Fieldprint website: http://www.fieldprintcncs.com/ 

 

NSOPW (National Sex Offender Public Website) Check

A required component of the NSCHC is a nationwide check of NSOPW.gov before an individual begins work or service in a covered position. Please note that a compliant nationwide NSOPW check must include reports from all states, territories, and tribes. If any state, territory, or tribe is unavailable at the time the NSOPW check is conducted, you must either run a nationwide NSOPW check again through NSOPW.gov and ensure that all entities are reporting, or run a separate check for each entity that is not reporting through the state sex offender registry website.

Please note that a check of a single state’s sex offender registry alone is not sufficient to meet the requirements of the nationwide NSOPW check requirement. The information provided in the State Sex Offender Registry Information section is for reference purposes only in the event that a single state sex offender registry check is necessary to supplement an incomplete nationwide NSOPW check.

 

State Sex Offender Registry Information

North Carolina Sex Offender Registry: http://sexoffender.ncsbi.gov/ 
 

Individuals Requesting Criminal History Records (versus Organizations)

1. Please fill out the form found here (PDF form) to obtain your fingerprint card. (Applicants can find a fillable request form as a Word document at the following link: http://www.ncsbi.gov/SBI-Forms.aspx. Look for the line that reads Non-Criminal Justice Request for Applicant Fingerprint Cards – Fillable Form.) You will receive a fingerprint card within 24 hours. For the quickest results, please email the request form to mailto:CIISHelp@ncsbi.gov.
2. Please select the Standard Criminal State and/or Federal Background Check Federal Fingerprint card SB41-2005. 
3. Once you receive the fingerprint documents, it is your responsibility to schedule a fingerprint appointment at a local police station or post office. 
4. Please send the fingerprints to NC State Bureau of Investigation via fax or mail at: 
NC State Bureau of Investigation 
Criminal Information and Identification Section 
Attn: Technical Unit 
Post Office Box 29500 
Raleigh, NC 27626-0500
Fax: 919-661-4890
5. You will receive the results within one week. Bring sealed results to program to ensure chain of custody.


Revised as of 10/6/2017
 

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