Maryland

CNCS provides this state by state guide for informational purposes only and makes reasonable efforts to ensure the quality of the information. You are responsible for determining the suitability of the information and your use of the information in this guide, and for compliance with NSCHC requirements (45 CFR 2540.200 - .207). CNCS makes no express or implied warranty, no representation, nor assumes any legal liability or responsibility for the accuracy, correctness, timeliness, or completeness of any information in, or available through, this guide. The information in this guide is presented in good faith and believed to be correct. You assume the risk of relying on the information contained in this guide. Links to non-CNCS websites are provided for informational purposes only.

CNCS is not responsible for the content of non-CNCS websites. CNCS neither endorses the information, content, presentation, or accuracy nor makes any express or implied warranty regarding external websites or any commercial product or service.

If you identify information that is outdated, please notify us at CHC@cns.gov.

Maryland is an open records state.
Some form of criminal history information is open to the public in “open records” states. In “closed records” states, access to criminal history information is not generally available to the public, but is available to authorized entities (e.g. law enforcement agencies).
 

Contact Information

Maryland Department of Public Safety & Correctional Services—Criminal Justice Information System-Central Repository
Phone number: 410-653-6320
 

State Checks

General Information on State Checks:

  • While two options for types of state checks are listed below, name-based and fingerprint-based, only one type of state check is required. CNCS does not recommend one of these checks over the other. Either the name-based state check or the fingerprint-based state check is acceptable.
  • Please note that to be in compliance with CNCS requirements, recipients may have to conduct checks in up to two states: the  state of service/work check on individuals in covered positions, as well as a state of residence check (i.e. if the state of residence is different from the state of service/work at the time of application).

Fingerprint-Based State Checks

Available from: Maryland Department of Public Safety & Correctional Services-Criminal Justice Information System-Central Repository
 
What is released: N/A
 
Cost: $18
 
How long does it take to obtain results? N/A
 
Available to: Organizations 
 
Additional Information: There is no fee required to become an authorized agency to receive criminal background information. You must qualify by Maryland law to be eligible. A written description of the services you provide and the recipient of those services will help to expedite the processing your request.
Private employers must complete the Private Party Petition packet:
1. Please identify only one contact person. This is the person to whom CJIS-Central Repository will address all correspondence. 
2. Please print or type all information clearly. If you prefer, complete the Private Party Petition packet on-line through the provided link and either fax it to 410-653-6320, mail it to CJIS-Central Repository, P.O. Box 32708, Pikesville Maryland 21282-2708, or take it in person to CJIS-Central Repository 6776 Reisterstown Road, Suite 102, Baltimore, Maryland 21215.
3. You must complete a separate Part 2 section of the Private Party Petition for each job title for which you are requesting a background history check. 
4. Use the Registration Update Form to keep your information current
 

Approved Alternative Repositories 

State repositories are institutions that house and maintain the arrest and disposition (or outcome) information for cases handled in that state. Each state has a central repository, and CNCS has designated one in each state that grantees must use. In some cases, generally when a different institution is able to provide information that is equivalent to what is provided by the state repository, CNCS may designate them as an Approved Alternative Repository.
Approved for organizations outside of Maryland conducting Maryland state of residence checks ONLY: The Maryland Judicial Case Search, available at http://casesearch.courts.state.md.us/casesearch/. You must review all results to ensure the individual referenced is not your applicant and retain the results of your search as evidence of performing this check. (NEW! April 4, 2016) 
 

FBI Checks 

 
State Repository Provides FBI Checks: If you are requesting a copy of your FBI criminal history record you must send your request directly to the FBI.
 
CNCS FBI Channeler: Organizations that cannot successfully use the state repository for FBI checks may use CNCS’s FBI-approved Channeler, Fieldprint, for FBI checks. 
 
Cost: The cost for one FBI check through Fieldprint is $27.50. 
 
How long does it take to receive results? The majority of checks conducted electronically take no more than two business days from the date the fingerprints are captured. If an applicant does not live near a Fieldprint livescan location and fingerprints must be taken manually and mailed, it will take longer to receive the results. See the Fieldprint Guide and FAQ (linked below) for more information.
 
View these links for more information
Fieldprint Guide and FAQs: https://www.nationalservice.gov/FBIGuidance (see document, “Using Fieldprint as an FBI Channeler – A Guide for CNCS Recipients”)
Fieldprint website: http://www.fieldprintcncs.com/ 
 

NSOPW (National Sex Offender Public Website) Check

A required component of the NSCHC is a nationwide check of NSOPW.gov before an individual begins work or service in a covered position. Please note that a compliant nationwide NSOPW check must include reports from all states, territories, and tribes. If any state, territory, or tribe is unavailable at the time the NSOPW check is conducted, you must either run a nationwide NSOPW check again through NSOPW.gov and ensure that all entities are reporting, or run a separate check for each entity that is not reporting through the state sex offender registry website.

Please note that a check of a single state’s sex offender registry alone is not sufficient to meet the requirements of the nationwide NSOPW check requirement. The information provided in the State Sex Offender Registry Information section is for reference purposes only in the event that a single state sex offender registry check is necessary to supplement an incomplete nationwide NSOPW check.NSOPW check must include reports from each state. If any state or states are unavailable at the time the NSOPW check is conducted, you must either run the check again through NSOPW and ensure that each state is reporting, or run a separate check for each state that is not reporting through the state sex offender registry website.
 

State Sex Offender Registry Information

 

Individuals Requesting Criminal History Records (versus Organizations)

If you live within Maryland:
  • You may go to any authorized location that provides fingerprinting services.
  • You may go to your local law enforcement agency to be fingerprinted on the state fingerprint card known as Form 015.
  • Once you've been fingerprinted, you may overnight it to CJIS-Central Repository located at 6776 Reisterstown Road, Suite 102, Baltimore Maryland 21215, or mail it to CJIS-CR P.O. Box 32708, Pikesville, Maryland, 21282-2708.
  • If you are requesting a copy of your FBI criminal history record you must send your request directly to the FBI.
  • Bring sealed results to program to ensure chain of custody.
 
 
If you live outside of Maryland:
  • You may write CJIS-Central Repository P.O. Box 32708, Pikesville, Maryland 21282-2708, or call the Central Repository in Baltimore City at 410-764-4501 or toll free number 1-888-795-0011 to request a fingerprint card.
  • You may mail the fingerprint card and associated fee to CJIS-Central Repository P.O. Box 32708 Pikesville Maryland 21282-2708, or overnight the fingerprint card to 6776 Reisterstown Road, Suite 102, Baltimore Maryland 21215.
  • Please include a check or money order made out to "CJIS Central Repository."
  • You may expect a response in 10 - 15 business days.
  • Bring sealed results to program to ensure chain of custody.



Revised as of 2/24/2017

 

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