Massachusetts

CNCS provides this state by state guide for informational purposes only and makes reasonable efforts to ensure the quality of the information. You are responsible for determining the suitability of the information and your use of the information in this guide, and for compliance with NSCHC requirements (45 CFR 2540.200 - .207). CNCS makes no express or implied warranty, no representation, nor assumes any legal liability or responsibility for the accuracy, correctness, timeliness, or completeness of any information in, or available through, this guide. The information in this guide is presented in good faith and believed to be correct. You assume the risk of relying on the information contained in this guide. Links to non-CNCS websites are provided for informational purposes only.

CNCS is not responsible for the content of non-CNCS websites. CNCS neither endorses the information, content, presentation, or accuracy nor makes any express or implied warranty regarding external websites or any commercial product or service.

If you identify information that is outdated, please notify us at CHC@cns.gov.

Massachusetts is a closed records state.
Some form of criminal history information is open to the public in “open records” states. In “closed records” states, access to criminal history information is not generally available to the public, but is available to authorized entities (e.g. law enforcement agencies).
 

Contact Information

Massachusetts Criminal History Systems Board
Phone number: 617-660-4640
 

State Checks

General Information on State Checks:

  • While two options for types of state checks are listed below, name-based and fingerprint-based, only one type of state check is required. CNCS does not recommend one of these checks over the other. Either the name-based state check or the fingerprint-based state check is acceptable.
  • Please note that to be in compliance with CNCS requirements, recipients may have to conduct checks in up to two states: the  state of service/work check on individuals in covered positions, as well as a state of residence check (i.e. if the state of residence is different from the state of service/work at the time of application).


Name-Based State Checks

Available from: Massachusetts Criminal Records Review Board
 
What is released: The name-based state check in Massachusetts is the Criminal Offender Record Information, known commonly as the CORI. The check consists of records and data in any communicable form compiled by a Massachusetts criminal justice agency about an identifiable individual that relate to: nature or disposition of a criminal charge, an arrest, a pre-trial proceeding, other judicial proceedings, sentencing, incarceration, rehabilitation, release. The check does not include juvenile history, except for charges on which a juvenile was adjudicated as an adult. 
 
Cost: $25 but non-profits may apply for waivers (must be 501c(3) and have on average more than 50 volunteers per year)
 
How long does it take to obtain results? Usually instantaneous, but if additional research is required, the results may take up to 8 weeks to be returned. 
 
Available to: Individuals and Organizations 
 
 

Approved Alternative Repositories 

State repositories are institutions that house and maintain the arrest and disposition (or outcome) information for cases handled in that state. Each state has a central repository, and CNCS has designated one in each state that grantees must use. In some cases, generally when a different institution is able to provide information that is equivalent to what is provided by the state repository, CNCS may designate them as an Approved Alternative Repository.
None at this time. 
 

FBI Checks 

 
State Repository Provides FBI Checks: No
 
CNCS FBI Channeler: Organizations that cannot successfully use the state repository for FBI checks may use CNCS’s FBI-approved Channeler, Fieldprint, for FBI checks. 
 
Cost: The cost for one FBI check through Fieldprint is $27.50. 
 
How long does it take to receive results? The majority of checks conducted electronically take no more than two business days from the date the fingerprints are captured. If an applicant does not live near a Fieldprint livescan location and fingerprints must be taken manually and mailed, it will take longer to receive the results. See the Fieldprint Guide and FAQ (linked below) for more information.
 
View these links for more information
Fieldprint Guide and FAQs: https://www.nationalservice.gov/FBIGuidance (see document, “Using Fieldprint as an FBI Channeler – A Guide for CNCS Recipients”)
Fieldprint website: http://www.fieldprintcncs.com/ 
 

NSOPW (National Sex Offender Public Website) Check

A required component of the NSCHC is a nationwide check of NSOPW.gov before an individual begins work or service in a covered position. Please note that a compliant nationwide NSOPW check must include reports from all states, territories, and tribes. If any state, territory, or tribe is unavailable at the time the NSOPW check is conducted, you must either run a nationwide NSOPW check again through NSOPW.gov and ensure that all entities are reporting, or run a separate check for each entity that is not reporting through the state sex offender registry website.

Please note that a check of a single state’s sex offender registry alone is not sufficient to meet the requirements of the nationwide NSOPW check requirement. The information provided in the State Sex Offender Registry Information section is for reference purposes only in the event that a single state sex offender registry check is necessary to supplement an incomplete nationwide NSOPW check.

 

State Sex Offender Registry Information

 

Individuals Requesting Criminal History Records (versus Organizations)

To use the iCORI Service (Department of Criminal Justice Information Services online request system)
 
CORI check requests can be made via the iCORI Service using two different methods: single subject and batch file upload.
 
Single Subject Requests:
 
To submit a single subject request, you must do the following:
 
1.  Log in to the iCORI Service.
 
2.  On the iCORI home page, click the Add Request link at the top of the page.
 
3.  If your organization has more than one Account Type, the Add iCORI Request
     page will appear. Select the appropriate Account Type from the drop-down list and
     click the Continue button. The Add Single iCORI Request page will appear.
 
4.  Select the purpose for the CORI request from the drop-down list and then enter the
     information for the subject.
 
5.  If you have more than one CORI request to submit, click the Add & Request Another
     button
            or
     Click the Add & Checkout button to proceed to checkout.
 
6. Bring sealed results to program to ensure chain of custody. 
 
Batch Requests:
You may also submit CORI requests via an iCORI Service batch upload process. Multiple names can be submitted through this process using either an Excel spreadsheet (version 2007 or earlier) or an ASCII text file.
Please review the iCORI – Batch Upload Specification document available here for complete instructions on how to submit CORI requests using this method.  


Revised as of 10/6/2017
 
 

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