The One-Time CHC Surge Augmentation for Senior Corps Grantees

We heard your feedback and have extended the opt-in deadline to December 7, 2018.

The One-Time CHC Surge Augmentation: Implementation Details 

  1. Grantees may request funding to:
    • Use Truescreen and Fieldprint to ​recheck the files of any individuals who are currently working or serving in covered positions. These checks are included in the exemption period referenced above. To be eligible for both the augmentation and exemption, checks must be conducted with Truescreen and Fieldprint. 
    • Check any individuals entering work or service for the first time during their current grant year through Truescreen or Fieldprint.
  2. Grantees must indicate their intent to take advantage of this opportunity by emailing their CNCS State Office as soon as possible, but no later than December 7, 2018. (See below for detailed instructions.) Senior Corps anticipates being able to accommodate all requests received by this date.
  3. Funds may be used for:
    • Paying for the checks directly through Truescreen and/or Fieldprint, as necessary,
    • Offsetting administrative costs associated with the time, labor and logistics of rechecking individuals in covered positions.
    • After all anticipated checks have been completed through the vendors, remaining funds can be used for other allowable costs on the grant.
  4. The minimum augmentation amount is $500. If more than $500 is required, the amount of funding available to a specific grant will correspond to an estimate of the cost of a check for an individual with recurring access in that state, rounded up to the nearest hundred. Note that the cost of these checks varies state-by-state.

    For example, in the state of Alabama, the total cost of an NSOPW and Alabama state check run through Truescreen and an FBI check run through Fieldprint is $54.00. An organization that seeks to check 95 individuals in Alabama may request $5,200. ($54.00 x 95 = $5,130, or $5,200 rounded up to the nearest hundred). If you opt-in to this opportunity, your CNCS State Office will indicate the augmentation amount of funding you are eligible to receive in a formal invitation letter.
     
  5. Senior Corps has approved waivers to the following requirements:
    • For all grant programs: Accepting these funds will not result in an increase in the required match amount (also known as the grantee share, or non-federal share of the award). (45 CFR 2551.92, 45 CFR 2552.92, 45 CFR 2553.72)
    • For all grant programs: Accepting these funds will not result in an increase in the number of VSYs or unduplicated volunteers required to be programmed in work plans associated with National Performance Measure outputs or outcomes.
    • For the FGP and SCP Programs: Accepting these funds will not result in an increase in the amount of funding that grantee must spend to the direct benefit of the volunteer (also known as the Direct Benefit Ratio rule or 80/20 rule). (45 CFR 2551.92, 45 CFR 2552.92)
    • The waivers above cannot be applied to any requirements of the initial grant award (also known as the baseline funding amount).  Grantees must still meet the match, National Performance Measure and Direct Benefit Ratio requirements associated with the amount of annual federal funding they received prior to this augmentation.
  6. Only Senior Corps grantees that currently receive federal funding are eligible for this opportunity.
  7. No other changes to your grant award may be included in the amendment request for additional funding. You may need to delete or edit an in-progress amendment request.
  8. This augmentation is not required to take advantage of the CHC exemption or to use Truescreen or Fieldprint going forward. Grantees may use remaining funds on their grant award to conduct these checks if desired. Consult your Program Officer and Grants Officer to discuss a budget amendment if necessary.
  9. You do not need to wait for your augmentation funds to begin the process of rechecking individuals in covered positions! Senior Corps strongly recommends establishing accounts with TrueScreen and Fieldprint as soon as possible so that you can take full advantage of the NSCHC exemption period. Click here for instructions on establishing an account.

Instructions to Request an Augmentation

  1. As soon as possible, but no later than December 7, 2018, email your state office’s email address (available here) stating:
    • “I wish to request an augmentation to support participation in the NSCHC exemption.” 
    • The number of staff and volunteers, respectively, that you expect to check or recheck via the vendors by March 31, 2019.
  2. You may copy your designated Program Officer. However, due to the number of requests and the urgency of this initiative, please use the general state email address (AL@cns.gov, AK@cns.gov, etc.) for all communication to ensure the augmentation is processed in a timely manner.
  3. A representative from your CNCS State Office will then reply with a formal invitation to request these additional funds. This letter will include the specific amount of additional funds you are eligible for, the policy waivers and restrictions stated above, and other grantee-specific information. The CNCS State Office will also initiate the amendment process in eGrants. Please review this letter carefully and contact the CNCS State Office immediately if you have any questions or concerns.
  4. When notified, please submit your amendment request in eGrants as soon as possible but no later than December 17, 2018.
  5. You do not need to wait for the augmentation to be completed to begin the process of rechecking individuals in covered positions! Please click here for instructions on how to establish your TrueScreen or Fieldprint account and get started as soon as you can. We do not expect this exemption period to be extended.

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