AmeriCorps logoSenior Corps logo

 

Our Programs

For Institutions that Process Payments

Segal AmeriCorps Education Awards

The Segal AmeriCorps Education Award is a post-service benefit given to individuals who complete a term of national service in approved AmeriCorps programs.  The award is named after Eli Segal, a pioneer of national service and the first CEO of the Corporation for National and Community Service (CNCS).  The office of the National Service Trust ("the Trust") is the office within CNCS that administers the education award.

The award may be used to pay current educational expenses at eligible post-secondary institutions, including many technical schools and G.I. Bill approved programs, and to repay qualified students loans. 

Additionally, for AmeriCorps members who successfully complete their terms of service, CNCS will pay all or a portion of the interest that accrued on their qualified student loans during their service periods. These interest payments are a benefit in addition to their education awards.

Information on payments for current educational expenses:

  • By law, payments for current educational expenses are to be made at the beginning and the midpoint of the enrollment period upon which the payment amount is based.
  • The "eligible amount" that an institution reports must be based on verifiable and auditable documentation of these costs.  Schools should not simply enter the same amount that was requested by the student.
  • For information on completing the FAFSA, see the guidance letter to Financial Aid Officers.

Using My AmeriCorps

My AmeriCorps is the online system which educational and lending institutions use to process, track, and certify education award payment requests electronically.  My AmeriCorps is a fast and secure way to submit payment requests and process payments.  An electronic record of each payment is made available to the member and the institution. 

Registration is required to access My AmeriCorps.  Registration is quick, easy and cost-free.  Once registered, your institution can designate an administrator, sign up for email notifications, access payment records and more. See the FAQs for Institution that Process Education Awards for additional information.

Loan holders can also use My AmeriCorps to process a borrower’s request for forbearance on the repayment of a qualified student loan during the individual's service period.

When you first register in My AmeriCorps, you will be sent an email with attachments: a document that explains the overall payment process; an ACH/Vendor Miscellaneous Payment Enrollment Form, to receive payments electronically, and a letter that explains the Trust's no paper-check policy on refunds. If you feel that your institution is unable to comply with remitting a refund electronically, you can submit a written waiver request for consideration.

Payment Process

Payments processed online using My AmeriCorps:

1. An individual who has an education award submits a payment request to an eligible institution through the person's account in My AmeriCorps.

2. The institution receives the payment request electronically.  A Certifying Official at the institution can select to receive email notifications or periodically log into My AmeriCorps to view the status of pending requests.  The authorized certifying official completes the request by providing required information related to the request and certifies that the payment meets (or does not meet) the criteria.

The school should not simply enter the amount that the student requested into the "Eligible Amount" field.  The school is certifying that this is the amount that the student is eligible to use based upon verifiable documentation (e.g., Cost of Attendance claculations). 

When the amount the former AmeriCorps member requested is different than the eligible amount determined by the institution, the lesser of the two amounts is paid. This applies to both student loans and current educational expenses

3. The institution submits the approved (or disapproved) requests electronically to the Trust for final processing.  Disapproved requests require an explanation. 

Payments processed using the Voucher and Payment Request Form:

1. The individual with the education award completes the first secion of the Voucher and Payment Request Form and submits it to an eligible institution.

2. The institution receives the payment request. An authorized Certifying Official completes the institution's portion of the voucher by providing required information related to the request and certifying the payment meets (or does not meet) the criteria. The authorized certifying official completes the request by providing required information related to the request and certifying the payment meets (or does not meet) the criteria.  For payments of current educatonal expenses, when the eligible amount is the same as the amount the student requested, you must include a copy of the invoice vertifying the amount when you send it to the Trust.

3. The institution submits the approved (or disapproved) requests by mail or secure fax to the National Service Trust for final processing.  You can fax the voucher and the supporting documentation to the Trust on the secure fax line (202) 606-3484.  The Trust reviews all manual (paper) submissions.  Disapproved requests require an explanation. 

When the amount requested is different than the eligible amount, the lesser of the two amounts is paid. This applies to both student loans and current educational expenses.

Payments

Normally, payments are verified by the Trust before 12:00 PM on Thursdays of every week and are transmitted to the U.S. Treasury that same day. The actual payments will be mailed out or sent electronically on the following day, Friday. Exceptions to this schedule may occur due to holidays and near the end of the calendar year.  The disbursement of payments for current education expenses depends on the enrollment and midpoint dates that were entered.

Education award payments are typically sent electronically using Electronic Funds Transfers (EFTs).  This is the fastest and most secure way to send payments. See the FAQs for Institution that Process Education Awards for additional information about requesting payments by checks.  

Electronic Funds Transfer

Education award payments are typically sent electronically using Electronic Funds Transfers (EFTs).  This is the fastest and most secure way to send payments. See the FAQs for Institution that Process Education Awards for additional information about requesting payments by checks.

An institution can receive electronic payments by completing this ACH/Vendor Miscellaneous Payment Enrollment Form and following the submission instructions on the form.  Institutions can also elect to receive electronic payments when registering on My AmeriCorps. 

Refunds to the Trust

Effective October 1, 2016, the Corporation for National and Community Service (CNCS) has a "no check" policy for remitting refunds for the education award and accrued interest payments disbursed to institutions on behalf of students and/or borrowers. 

All refunds can be remitted through the secure website pay.gov.  Search the AmeriCorps Education Award Refunds (Trust Fund) form and follow instructions. 

If your institution is unable to comply with remitting funds electronically, please submit a written waiver request for consideration following the instructions in the no-check policy letter sent to Trust vendors.  Criteria for waiver approval is outlined in this letter.  Send all requests to the Trust using the webform link contained in the letter. 

 

For more information about the functionality of the education award see Use Your Education Award.  For more information relevant to institutions receiving payments, see the FAQs for Institutions that Process Education Awards

Back to Top