Members with Unverified SSN or Citizenship -- follow-up actions from the Friday, March 2nd conference call.

AmeriCorps National Direct Grantees and State Commissions,

This is a follow-up communication to the conference call conducted on Friday, March 2, 2018 where we discussed how cases of either unverified Social Security Number, unverified citizenship eligibility or both Social Security Number and citizenship are unverified.

As you all know computer generated emails were sent the week of February 19th to all AmeriCorps programs that had/have members for whom the Social Security Administration has returned an unverified status for their Social Security Number and/or citizenship.  These are members that your program enrolled between 2012 to the present. All of the members’ education awards have been put on hold. AmeriCorps programs may be held accountable for any expenses (including the value of the education award) associated with a member if you are not able to demonstrate that the identified individual is/was eligible to serve.

The information below clarifies what was discussed during that call. During the call we clarified that a copy of the Social Security Card for the member with a clearly legible SSN and a copy of the government issued photo ID you used to identify the individual is not necessary unless that individual’s Social Security Number could not be verified. The vast proportion of verification issues were for citizenship verification only. Information identifying whether the SSN, citizenship or both are unverified can be found in the MyAmeriCorps Member Portal. In addition, CNCS will provide grantees this information in a report in the very near future.

If you did not participate in the call and wish to listen now, please find the instructions below:

To replay the Unverified AmeriCorps members conference call for state commissions from Friday, March 2, 2018, please dial 888-562-6809. The instant replay is available until April 2, 2018 at 11:59 PM CST.

To replay the Unverified AmeriCorps members conference call for national directs grantees from Friday, March 2, 2018, please dial 800-867-1930. The instant replay is available until April 2, 2018 at 11:59 PM CST.

AmeriCorps State and National programs must take the following actions:

  1. Please review your member files for the identified individuals in the emails you or your programs received during the week of February 19th to locate the required government authorized documentation (see list below) demonstrating the individual’s Social Security Number is valid and they are eligible with respect to citizenship or Legal Permanent Residence Immigration status. If your program cannot locate the information, you should reach out to the member / alumni to obtain it.
     
  2. Review the documentation and confirm the individual meets AmeriCorps eligibility requirements as specified in 42 § U.S.C. 12602(a)(3) (“is a citizen or national of the United States or lawful permanent resident alien of the United States.”). The program should retain copies of the eligibility documentation in the member's physical file.
     
  3. If, after you have reviewed the eligibility documentation and you have concluded that the individual is eligible, please contact the National Service Hotline at 1-800-942-2677, via the Hotline Webform, or a LIVE CHAT.

Required Government Authorized Documentation you must fax includes:

1. A cover letter with the subject title “SSN and / or Citizenship Verification Check for <First name> <Last name> (<NSPID>)” and includes your identity and contact information in the event there are questions or the scanned documents are not readable,

The following two items are necessary only if the individual’s Social Security Number could not be verified. If the individual’s SSN was verified, please skip to item number 4.
2. A Social Security Card for the member with a clearly legible SSN,
3. A copy of the government issued photo ID you used to identify the individual.

One of the following two items are necessary only if an individual’s citizenship or Legal Permanent Residence Immigration status could not be verified:
4. One of the following acceptable forms of primary documentation certifying status as a U.S. citizen or national:
(1) A birth certificate showing that the individual was born in one of the 50 states, the District of Columbia, Puerto Rico, Guam, the U.S. Virgin Islands, American Samoa, or the Northern Mariana Islands;
(2) A United States passport;
(3) A report of birth abroad of a U.S. Citizen (FS-240) issued by the State Department;
(4) A certificate of birth-foreign service (FS 545) issued by the State Department;
(5) A certification of report of birth (DS-1350) issued by the State Department;
(6) A certificate of naturalization (Form N-550 or N-570) issued by the Immigration and Naturalization Service; or
(7) A certificate of citizenship (Form N-560 or N-561) issued by the Immigration and Naturalization Service.

5. One of the following acceptable forms of primary documentation certifying status as a lawful permanent resident alien of the United States:
(1) Permanent Resident Card, INS Form I-551;
(2) Alien Registration Receipt Card, INS Form I-551;
(3) A passport indicating that the INS has approved it as temporary evidence of lawful admission for permanent residence; or
(4) A Departure Record (INS Form I-94) indicating that the INS has approved it as temporary evidence of lawful admission for permanent residence.

Published Date: 
March 8, 2018
Grantee Type: 
State Commission
National Direct
Tribe
Subject/Category: 
Monitoring
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