Managing AmeriCorps Grants
AmeriCorps State and National
Rules, regulations, and provisions
Certain key provisions and rules including the single match are only represented in appropriations language.
- The National and Community Service Act of 1990 as amended by the Serve America Act (PDF)
- AmeriCorps Regulations (XML)
- AmeriCorps Terms and Conditions FY 2014, FY 2015, and FY 2016
- AmeriCorps State and National Policy Frequently Asked Questions (updated 7/30/14) (PDF)
- Compiled Document for Search (PDF)
Includes:The National and Community Service Act of 1990 as amended by the Serve America Act (May 2009) [pages 1 – 181]AmeriCorps State and National Regulations (CFR Title 45, Subtitle B, Chapter XXV, Sections 2510, 2520, 2521 - 2523, 2525 – 2530, 2540, and 2555) current as of May 2, 2016 [pages 182 – 285]2016 GENERAL GRANT AND COOPERATIVE AGREEMENT TERMS AND CONDITIONS - Corporation for National & Community Service [pages 286 – 303]2016 Terms and Conditions for AMERICORPS STATE and NATIONAL GRANTS [pages 304 – 325]2015 GENERAL GRANT TERMS AND CONDITONS - Corporation for National & Community Service [pages 326 – 339]2015 Terms and Conditions for AMERICORPS STATE and NATIONAL GRANTS [pages 340 – 360]ASN Policy Frequently Asked Questions (as of 7/30/2014) [pages 361 – 407]
- National Service Uniform Guidance Resources (also known as OmniCircular or SuperCircular)
Other valuable ASN resources
- Frequently Referenced Resources about the Employment Status of AmeriCorps Members
- AmeriCorps State and National Performance Measure Resources
- AmeriCorps State and National Evaluation FAQs (PDF)
- FAQs on the single match, which is not described in statute or regulation, but in appropriations language each year.
- AmeriCorps State and National Member Health Care FAQs (PDF)
- Resources for New Direct AmeriCorps Grantees (PDF)
- Resources for AmeriCorps State and National Planning Grantees (PDF)
- AmeriCorps VISTA Program Guidance and Federal Register Guidelines
- VISTA campus
Grantee Progress Reports
CNCS requires regular reporting of grant activities.
- AmeriCorps State and National Progress Report information
AmeriCorps VISTA Progress Report information
Identity and Citizenship Verification Process
To serve in an approved AmeriCorps position, an individual must be a citizen, national, or lawful permanent alien of the United States (42 U.S.C. 12602(a)(3)). CNCS provides an automated system through which an individual's information can be verified by the Social Security Administration.
- Visit the FAQ page for more details about this system.
National Service Criminal History Checks
The Corporation for National and Community Service has issued regulations requiring grantees to conduct and document National Service Criminal History Checks on AmeriCorps State and National program participants and staff members, as well as on participants in other Corporation programs.
Federal Financial Management and Grant Administration Requirements
As with all federal grant programs, it is the responsibility of all grantees funded by CNCS to ensure appropriate stewardship of federal funds entrusted to them. Under our regulations, each grantee must maintain financial management systems that provide accurate, current, and complete disclosure of the financial results of its program. To meet this requirement, you must have adequate accounting practices and procedures, internal controls, audit trails, and cost allocation procedures. OMB Circular A-133, Audits of States, Local Governments, and Nonprofit Organizations, requires all organizations to have financial audits if they annually expend $500,000 or more under federal awards. Single Audit threshold will change on 12/26/14 – via the OmniCircular to $750,000 (from $500,000). This requirement applies to the organization’s total expenditures each fiscal year under all of its federal awards, not just an AmeriCorps grant.
Awards made on or after December 26, 2014 will be covered by the new "OminCircular" entitled Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Federal Financial Report (FFR)
The Corporation for National and Community Service (CNCS) has implemented the Office of Management and Budget’s (OMB) new government-wide financial reporting form, the Federal Financial Report (FFR). The new FFR combines data that CNCS grantees report on two separate forms: the Federal Cash Transaction Report to HHS (FCTR, also known as the “272”) and the Financial Status Report to CNCS (FSR, also known as the “269”). The FFR includes data fields to specifically report program income. For more information, please read the Frequently Asked Questions document.
Grantees who are responsible for the financial compliance of subgrantees need to have a clear understanding of the basic concepts of financial monitoring. This interactive 45-minute course provides a high-level overview of the essential components of a financial monitoring plan: assessing risk, selecting monitoring methods, identifying issues, and taking corrective action.
Closeout Documents and Instructions
CNCS grants usually are awarded for a three-year project period, consisting of three yearly budget periods. CNCS direct grantees are responsible for meeting the submission deadlines for closeout. Closeout documents are due to your corporation Grants Officer no later than 90 days after the expiration of the Project Period. Read the Closeout Instructions document to fully understand the requirements.
Grant Management Resources
CNCS uses its own online project management process, eGrants, for AmeriCorps State and National, AmeriCorps VISTA and RSVP applications.
- Here is a tutorial that explains how to create and manage an eGrants account.
Learning and Best Practices
The Knowledge Network is the national service hub for sharing training and technical assistance information among CNCS programs. Much of this content has been generated by specialized training and technical assistance providers funded by CNCS to help volunteer and service programs succeed and thrive.
As with all federal grant programs, you must ensure that your programs or activities, including those of any sub-grantees, will be conducted, and facilities operated, in compliance with the applicable civil rights statutes and their implementing regulations. You must obtain assurances of such compliance prior to extending federal financial assistance to sub-grantees. For civil rights purposes, all programs and projects funded or receiving service members under the National and Community Service Act, as amended, are programs or activities receiving federal financial assistance. Please see Civil Rights/Equal Opportunity policies, guidance and requirements.